Tender Documents


for purchase of equipments and printing of books




Administrator officer

Phone No: 022-9213421-9213425





Table of contents


Part One (Fixed)


Part One – Section I. Instructions to bidders ………………..03



Part One – Section II. General Conditions of contract …..17



Part Two




Section I.               Invitation for bids………………………………………..27


Section II.                         Bidding Data ……………………………………………… 28


Section III.            Bio-Data sheet …………………………………………... 29


Section IV.                        schedule of requirements ………………………… 35/36


Section V.              bid declaration form ………………………………… 37

Invitation for bids

Date of Issuance: ............................

INF/KRY: 1234/2016




The Sindhi Adabi Board, Jamshoro has received an allocation from the Government of Sindh towards the cost against the PC-1 scheme “Improvement of Facilities and Addition / Alteration at Sindhi Adabi Board” of procurement of equipment and Printing and Publication of books. It is intended that part of the proceeds of the allocated fund will be applied to eligible payments under the contract for procurement of Equipment / Printing and Publication of books.


The Sindhi Adabi Board, Jamshoro now invites sealed bids from eligible bidders for the supply of Equipment / Printing and Publication of books.


Interested eligible bidders may obtain further information of bidding documents at the office of the Secretary, Sindhi Adabi Board, Jamshoro Ptcl# 021-9213421-25


A complete set of bidding documents may be purchased by interested bidders on the submission of a written application to the above and upon  payment of a nonrefundable fee of Rs.2000/=


The provisions in the instructions to bidders and in the General conditions of contract under the Sindh Public procurement ordinance and its rules made there under which also conform to the requirements of the World Bank Standard Bidding documents: Procurement of Goods for National Competitive Bidding, Pakistan, Part One.


Tender/s Document issued must be delivered to the above office on or before 21st April 2016 up to 11:00 A.M and must be accompanied by a security of 2% of the total quoted amount.


Bids will be opened in the presence of bidders representatives who choose to attend at 11:00 A.M on 21st April 2016 Office of the Secretary, Sindhi Adabi Board, Jamshoro


The Bidders are requested to give their best and final prices as no negotiations are expected.


Bidding data



Name & Address of the Procuring Agency

Sindhi Adabi Board, Jamshoro


Brief Description of Works

Procurement of Equipment/Printing/ Publication of Books/ Generator Heavy Duty & fabrication work


Estimated Cost



Amount of Bid Security

2% of the bid price


Period of Bid Validity

90 days


Percentage if any, to be deducted from bill




Deadline of submission of Bids along with time

Deadline of the submission of bid will be on Thursday 21st April 2016.


Venue, Date & Time of Bid opening

Office of Secretary, Sindhi Adabi Board

On Thursday 21st April 2016.


Time for Completion from written order of commence

Delivery should be made within 90 days after the award of contract.


Liquidity damages

... (0.05% of Estimated cost or Bid cost)



Receipt No:                           




bio data sheet




ITB 1.1

Sindhi Adabi Board, Jamshoro

ITB 1.1

Loan or credit or Project allocation number

Loan or credit or Project allocation amount ADP-278/2015-16 Rs.10.410 million

ITB 1.1

Procurement of Goods (Equipments & Publication of books)

ITB 1.1

Procurement of Equipments / Printing and Publishing of books

ITB 4.1

Sindhi Adabi Board, Jamshoro

ITB 6.1


Office of the Secretary, Sindhi Adabi Board, Jamshoro

ITB 8.1



Bid Price and Currency 

ITB 11.2

The Price quoted shall be Pakistani Rupee

ITB 11.5

The price shall be fixed

Preparation and submission of Bids                                               

ITB 13.3

Qualification requirement

The Biddre/s should have Minimum three years of experience in the supply of similar type of Goods. The Biddre/s should be the tax payer and registered with GST

ITB 14.3 (b)

Spare parts required for...  N.A

ITB 15.1

Amount of bid security: 2% of the Bid price

ITB 16.1

The bid should be valid for 90 days

ITB 17.1

Number of Items

ITB 18.2 (a)

Office of the Secretary, Sindhi Adabi Board, Jamshoro

ITB 18.2 (b)

IFB Procurement of Goods (Equipments / Printing & Publication of Books

ITB 19.1

Deadline for bid submission: 21st April 2016 up to 11: 00 A.M.

Bids received after the due date and time will not be entertained

ITB 22.1

Time, Date and Place for Bid opening

21st April 2016 up to 11: 00 A.M Office of the Secretary, Sindhi Adabi Board, Jamshoro

Bid Evaluation


ITB 25.3

The Sindhi Adabi Board will accept lowest evaluated bid as per Rule 48 & 49 of SPPRA Rules, 2010 (Revised 2013)

ITB 25.4 (a)

Incomplete and conditional quotations will be rejected forthwith

ITB 25.4 (b)

No cutting/ overwriting in the offered price will be accepted

Option (i)


Option (ii)

Adjustment expressed as a percentage,


Adjustment expressed in an amount in the currency of bid evaluation,

ITB 25.4 (g)

Performance and productivity of equipment

ITB 25.4 (h)

Details on the evaluation method or reference to the Technical Specifications

ITB 25.4 Alternative

Specify the evaluation factors


Contract Award


ITB 29.1

Percentage for quantity increase or decrease. (15 percent)


Special Conditions of Contract

1. Performance Security (GCC Clause 7)

GCC Clause 7.1       The amount of performance security, as a percentage of the contract price, shall be: 5%

GCC Clause 7.4       After delivery and acceptance of the Goods, the performance security shall be reduced to two (2) of the contract price to cover the supplier's warranty obligations in accordance with Clause GCC 15.2.


2. Inspections and Test (GCC Clause 8)


Items shown in the BOQ shall be supplied strictly in accordance with approval quality, brand and measurement.

In case of unsatisfactory supplies/ service in any manner including quality & quantity and time line, the bid security/ earnest money will be forfeited and contract will be partially/ fully cancelled which may lead to blacklisting of firm.

3. Packing (GCC Clause 9)


Standard Packing or as described in specification.

4. Delivery and Documents (GCC Clause 90)


Delivery Schedule: Delivery should be made within 90 days if the contract is awarded. Else Penalty will be charges as per Rules. The supplier shall mail the following documents to the procuring agency at the time delivery.

(i) Copy's of the Bill/GST invoice showing Good's description, quantity, unit price, and total amount;

(ii) manufacturer's or Supplier's warranty certificate: (if applicable)

(iii) Inspection certificate, issued by the nominated inspection agency, and the supplier's factory inspection report, (if applicable)

5. Insurance (GCC Clause 11)


6. Incidental Services (GCC Clause 13)


7. Spare Parts (GCC Clause 14)


8. Warranty (GCC Clause 15)

            As per BOQ

9. Payment (GCC Clause 16)


Payment for goods supplied: Payment shall be made in Pak. Rupees in following manner:

(i) Advance Payment: N.A

(ii) On Shipment: Eighty (80) percent of the Contract price of the goods shipped shall be paid through irrevocable confirmed letter of credit opened in favor of the supplier in a bank in its country, upon submission of documents specified in GCC Clause 10.

(iii) On Acceptance: Ten (10) percent of the contract price of goods received shall be paid within thirty (90) days of receipt of the goods upon submission of claim supported by the acceptance certificate issued by the procuring agency.

      Payment of local currency portion shall be made in Pakistani Rupee within (90) days of presentation of claim supported by a certificate from the procuring agency declaring that the Goods have been delivered and that all other contracted services have been performed.

(iv) 100% of the contract price on complete delivery of store within (90) days of submission claim supported by acceptance certificate from procuring agency declaring goods have been delivered and that all contracted services have been performed.

(v) Part payment on part supply may be allowed.

10. Prices (GCC Clause 17)



11. Liquidated Damages (GCC Clause 23)


GCC 23.1      Applicable rate:

Maximum deduction: 0.05% of estimated cost or Bid cost.

12. Resolution of Disputes (GCC Clause 28)


GCC 28.3      The dispute resolution mechanism to be applied pursuant to GCC Clause 28.2 shall be as follows:

In the case of a dispute between the procuring agency and the supplier, the dispute shall be refereed to adjudication or arbitration in accordance with the laws of the procuring agency's country.

13. Governing Language (GCC Clause 29)


GCC 29.1            The Governing language shall be:   English

14. Applicable Law (GCC Clause 30)


GCC 30.1      The contract shall be interpreted in accordance with the laws of Islamic republic of Pakistan which includes the following legislation:

The Employment of Children (ECA) Act 1991

The Bonded Labour System (Abolition) Act of 1992

The Factories Act 1934

15. Notices (GCC Clause 31)


GCC 31.1      Procuring Agency's address for notice purposes: Office of the Secretary Sindhi Adabi Board.

Supplier's address for notice purpose:                                                                             





Sindhi Adabi Board, Jamshoro, sindh

Mandatory Provision of Procurement Plan

A- procurement of Equipments & Fabrication work


S. No

Name of Articles





Heavy duty Generator 50KV sound less with Japan/  Malaysia/ Honda or Equivalent   with installation and fitting with copper wire at main distribution board of each building





Plate Making Machiane Model montakop g5 Rapid-3 (Imported) (1) Max plate size 950x1155 mm (2) Lamp power 4000 watts meted halide (3) Complete with (i) Diffusion fail (Curtain) (ii) Turbo speed vacuum pump, cabin, 4 draw.   or Equivalent





Ac Unit 11/2 Tons Samsung/ Gree/ Haier or equivalent with installation





HP Laser Jet P4014 PS or Equivalent





Intel i7 6th Generation, Core i7, 6700 K, 3.4 GHZ, Asus Z 170-P, DDR4, Ram DDR 4 16 Gb, 2 TB Sata Seagate Hard Drive, ATX casing Cooler master K350,  Cooler Master 550 W Supply, 24 LED Samsung with HDMI, Keyboard HP/ Dell, Mouse HP/Dell, Edifier Speaker Woofer, Asus R7, 370 OC 2.Gb Graphic Card.





Laptop Dell Inspire 5559, Core i7, 6th Generation, 8 Gb ram DDR3, 1 TB Hard Drive, 15.6 LED, 4. Gb Graphic Card.





Projector heavy duty required for auditorium latest model with all accessories Made in Samsung / LG or Equivalent





1000 Watts UPS Power Saver for computer automatic system or equivalent





Photostat machine Branded latest Model Minolta/Konica 30cpm connected with computer printing with all accessories or Equivalent





Fabrication of furniture fixing with wall of superior quality of Dyar wood of high quality with locking system


Sq ft



B- printing & publication of books





ڪتاب جو نالو







ڇپائي ۽ بائينڊنگ جا اگهه في صفحي جي حساب سان ڏيندا


تاريخ اسلام


ڊبل ڪرائون




فلسفي جون راحتون






تاريخ سنڌ ڪلهوڙا دؤر (جلد پهريون)






تاريخ سنڌ ڪلهوڙا دؤر (جلد ٻيون)






سنڌ گزيٽيئز (جلد پهريون ۽ ٻيون)


ڊبل ڪرائون





All the Books will be Printed on offset paper of  70gms with hard binding with dust cover


Bid declaration form



Name of Interested Firm:                                                                                                    


CNIC#                                                                        NTN#                                                 

           (Please attach copy of CNIC)                           (Please attach copy of NTN)


GST#                                      (In words                                                                                 )

(Please attach copy of GST Certificate)


Value of Earnest Money Rs.                                   DD/PO#                                            

(In words                                                                                                                                 )


Contact Person:                                                                                                                   


Postal Address:                                                                                                                                                                                                                                                                   


Email Address:                                                                                                                    


Telephone (PTCL)                                                     Cell Phone                                       


Declaration I certify that, to the best of my knowledge and belief, all of the information on the attached is true, correct, complete and made in good faith. I understand that false or fraudulent information on or attached to this from may be grounds for not entertaining my bid, or for cancellation after bid acceptance, and may be punishable by fine or imprisonment according to law of Pakistan. I understand that any information I voluntarily provide on or attached to this bid may be investigated. Moreover, I hereby declare the all the terms and conditions of the bidding document are accepted.



Sing with Stamp


ٻيا صفحا 1

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Sindhi Adabi Board (Jamshoro),
Ph: 022-2633679 Email: